Administrative Project Coordinator

BY Design Home Staging is a fast-growing, woman-owned business that thrives on a love for home design and a passion for doing business with integrity. On our team, we strive to exceed our customer’s expectations. We are a growing small business with an energetic and upbeat environment and seek someone to grow with us long-term. You will never get bored here!

Job Description

BY Design’s dream candidate is a ROCKSTAR communicator with clients. This role is excellent for an experienced person who loves keeping all the plates spinning. An exciting job for anyone who loves people, chocolate, and solving problems. Experience in real estate, mortgage, or title industry is a plus.

IMPORTANT NOTES ABOUT THE ROLE:

This position is not remote and requires being full-time in-office. The role is focused on office administration and does not involve any design work or opportunities to transition into a design role.

The project management aspect is all online using our software to track and manage task. It is computer-driven desk work, rather than physical, on-site coordination.

Why would you want this job?

• You love people and organization.
• You are detail-oriented yet can see the big picture.
• You are excited about working with a dynamic, fast-moving team.
• You are flexible and can quickly switch between tasks.
• You enjoy coming to work in a beautiful environment.
• You are trustworthy and experienced.
  

Proficiency and experience in all aspects of client care and transaction coordinating including:

• Project task management.
• Client liaison.
• Office administration.
• Scheduling.
• In-bound sales.
• Preparing and submitting bids/contracts. 
  

Responsibilities include:

• Answer phone calls and emails from customers inquiring about our services.
• Communicate and coordinate schedule between different departments.
• Provide excellent customer service and communication.
• Record transaction details in our software system.
• Problem-solve client and department issues.
• Oversee project coordination.
• Occasional special projects.
• Follow up and follow through so details do not get missed.
• Other administrative duties as needed.
• Provide support to operations as needed.
• Some bookkeeping.
• Report to senior management and work with them to improve office operations and procedures.
  

Requirements:

• Excellent verbal and written communication skills.
• Initiate and find solutions to issues.
• Detail oriented.
• Strong interpersonal skills to interact positively with team and clients.
• Leadership ability to manage challenges.
• Excellent phone etiquette.
• Positive attitude and team player.
• Accountability for actions and attitude.
• Support company mission.
• Self-starter.
• Emotional intelligence.
• Punctual.
• Trustworthy.
• Ability to multitask.
• Familiar with Quickbooks online.
• Experience in working with Apple products/Macs.
• Transaction Coordinator, Mortgage Lender, Office Administration, or other real estate experience preferred but not required.
  

 Application Instructions:

**Please note, all items must be completed and submitted to be considered for this role.**

Send a cover letter and PDF of your resume to [email protected]. Please use this specific subject line: I'm the perfect Administrative Project Coordinator!