Administrative Assistant

Job Description & Application

BY Design Home Staging is a fast-paced, woman-owned business that thrives on a love for home design and a passion for doing business with integrity. BY Design's goal is to ensure that every homeowner gets the highest sales price possible for their home.

Why Would You Want This Job?

• You love organization 
• You are detail-oriented yet can see the big picture
• You are excited about working with a dynamic, fast moving team
• You are flexible and can quickly switch between tasks
• You enjoy coming to work in a beautiful environment
• You are trustworthy and experienced

How You'll Know You're Crushing It:

• The team sends you heart emojis on the daily
• You solve problems and offer solutions without being asked

Who We Are Looking For:

BY Design’s dream candidate is a ROCKSTAR supporter. This role is excellent for an experienced administrative assistant who loves exceeding expectations and keeping all the plates spinning. An exciting job for anyone who enjoys to be part of a team that really cares about each other.

Responsibilities include proficiency and experience in all aspects of office administration, including but not limited to:

• Reception
• Answer company phone when needed
• Communicate with different departments
• Coordinate scheduling between departments 
• Oversee and maintain database management.
• Maintain HR Records
• Manage PTO and time off requests
• Filing
• Occasional special projects
• Maintain and update company forms and marketing materials
• Maintain office supplies and groceries
• Provide support to operations as needed
• Event coordination
• Coordinate cleaning staff 
• Coordinate insurance
• Coordinate building maintenance  
• Personal assistant to owners
• Other administrative duties as needed

Requirements:

• Proficient in Google Suite 
• Experience in working with Apple products/Macs
• Detail oriented
• Positive attitude and team player
• Accountability for actions and attitude
• Support company mission
• Excellent verbal and written communication skills
• Self-starter
• Initiate and find solutions to issues
• Punctual
• Trustworthy
• Ability to multitask
• Excellent time management
• Ok, it's not required, but we love chocolate and would love to share that with you!

The Essentials:

• You’ll need to bring your A-game to work each day
• Available to work 40+ hours per week and be in the office 8:30am to 5pm Monday - Friday

Application Instructions:

Submit a cover letter and PDF of your resume to [email protected]. Please use this specific subject line in your email: I'm the perfect admin assistant!